Hockey Canada Screening Program
Hockey Canada has recommended a screening program for officials nationally that is supported by Hockey Eastern Ontario. Essentially, they want to ensure that we have done our "due diligence" with respect to all officials to verify that they have not posed risks to the vulnerable sector in the past. As you are likely aware, Hockey Canada and other organizations have unfortunately encountered issues with people in positions of trust being convicted of sexual, emotional, and/or physical abuse of young people. The goal is to reduce the risk to vulnerable members of our organization including officials who have not reached the age of majority. The D9RA supports this initiative and is making it mandatory for all officials wishing to do hockey assigned by the D9RA. The Hockey Canada Screening Policy can be found here.

What does this mean for you?
In order to fulfill these requirements you are asked to complete a "Police Records Check for Service with the Vulnerable Sector”. As you are considered volunteers, there is no charge to have this check completed as long as you bring in the attached "HEO Letter" found at the bottom of this page from the D9RA Director of Discipline verifying that you are an official with the association. You can drop off your criminal record check at any Ottawa Police station for processing along with the completed "Police Record Check for Service with the Vulnerable Sector Form."

When you receive the completed criminal record check from the Ottawa Police, you can mail it, drop it off to me, or preferably send an email with a picture of the completed Police Record Check. This form will be kept on file with the D9RA until the time of your next criminal record check (valid for three years) or until you are no longer a member of the D9RA. At that time, the completed form will be destroyed.

When you receive the completed criminal record check from the Ottawa Police, you can mail it, drop it off to me, or preferably send an email with a picture of the completed Police Record Check. This form will be kept on file with the D9RA until the time of your next criminal record check (valid for three years) or until you are no longer a member of the D9RA. At that time, the completed form will be destroyed.

It is expected that all officials will return the completed Criminal Record Check (CRC) forms to me (after they have been verified by the police) no later than November 4, 2015. If your criminal record check is not completed by that time, you should submit the receipt verifying that you have submitted it to the appropriate police force for processing by September 9th, 2015. Failure to do so may result in being removed from the schedule and as a member in good standing with the D9RA.

We recognize that these may be sensitive issues for some people. You are being asked to submit personal information about yourselves. Please understand that we respect the challenge that may exist here and every effort will be taken to ensure confidentiality. In addition, only information that is deemed to be concerning (i.e. criminal record issues) will be discussed with other members of the Executive, HEO, or the appropriate police service when necessary. Note that PIPEDA (Personal Information Protection and Electronic Documents Act) is applied with respect to matters of privacy. The Act ensures that the association:

  1. Obtains the clear consent of an individual before it collects uses or discloses personal information about individuals.
  2. Uses the information for the purposes for which it has consent;
  3. Protects the information from unauthorized access and use;
  4. Keeps the information up-to-date and correct so as not to make decisions based on wrong information;
  5. Destroys the information when it no longer needs it for the original purpose; and
  6. Implements accountability mechanisms in its organization to ensure compliance with the above

The D9RA also has policies with respect to individuals that have an identified Criminal Record. The following steps shall be followed:

  1. Request and receive a written statement of “full” disclosure from the individual
  2. A committee be formed made up of the (Chair) Director of Officiating and 3 Executive Members. This committee will review the matter to determine if the Criminal Record has a direct impact on the position being applied to and what steps, if determined, are necessary. The 3 Executive Members should not be given the individuals identity.

The applicant and the Association’s President will be presented with the committee’s findings and recommendations.

If you are an official living outside of the Ottawa area, there is a criminal record check form from the OPP that you can use rather than the Ottawa Police form.

If you have any questions, please email me and I will do the best I can to answer them for you or find the answers for you. The executive recognize this creates some additional work for everyone. I think this initiative is a positive one and can be used to help protect members of the hockey community. We would greatly appreciate your cooperation and support with this initiative. The sooner we can get these forms completed and returned, the sooner we can get focused on being back on the ice! Thanks again for your continued cooperation and support

Michael Nellis D9RA Chief Information Officer
Cover Letter for Police Records Check
 
 
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